Current status
Project status
1
Initial planning
Deciding the scope of works
Project status
2
Project design and approvals
Finalising the project specification, budget and programme
Project status
3
Project status
4
Completion
End of works and defects period
Project details
Click on the links below to see the details of the work planned for each block.
| Work Element | Description of Works |
|---|---|
| Condition Survey | Information regarding the existing condition of the building and associated ancillary areas has been provided in Appendix 2. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required | Work at height will be required to complete external brickwork/pointing repairs, concrete and coping stone repairs/replacement. The PC is to ensure that all work at height activities are risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will also be required into the residents’ properties to undertake inspections/repairs to the individual tenanted balconies, installation of Nuaire humidistat Cyfan fan in the kitchen & bathroom and Nuaire Flatmaster2000 PIV in the hallway. |
| Vertical Hung Slate Tiles | The service provider (SP) should inspect the conditions of the existing hanging tiles. Repair and replace damaged/missing hanging tiles where necessary. The SP should ensure that all tile replacement should be like for like. If further extensive works are required, the SP shall inform the WCC representative and advise of any additional works before commencing with the works. |
| Communal Walkways/Stairs | Repair mastic asphalt on balconies & stair landings where necessary. Replace handrail grip where necessary. Supply & install new stair nosing strips. Seal gaps between concrete stairs and brickwork. Flush through gullies. |
| Private Balcony Works | (Tenanted Properties only) The Service Provider is to inspect the condition of the private balconies including the asphalt and advice what works are required. All works are subject to WCC representative approval. There will be a provisional sum for these works. |
| Concrete/Brick Repairs | Extensive brickwork facing and pointing repairs where necessary on all external areas Inc. Main building/Raised planters/Boundary walls. Repair/Replace damaged coping stones. Extensive brickwork facing and pointing repairs where necessary on all external areas. Rebuild where necessary. Re-align brick steps to rear garden gates. Remove vegetation from brickwork. Clean brickwork. Concrete repairs to all elevations Inc walkways & stairwells. |
| Rainwater Goods | Test and undertake repairs and full cleaning of rainwater goods including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber Repairs | Joinery and resin repairs to all defective timber elements. Painting all previously painted timber surfaces, including strip and preparation where required. Bin store and pram shed repairs to include wholesale carpentry repairs where necessary. |
| Metal Work Repairs | Decorate all previously painted metalwork surfaces. Treat corrosion before re-decorating and strip where necessary. |
| External Decoration | Prepare & decorate all previously decorated surfaces (rendered/timber/metal surfaces). Including Main building/stairwells/walkways. Outbuildings and boundary walls. |
| Bin Stores | Strip off existing roofs and replace with a felt roofing system. Repair timber surfaces. Prepare & redecorate all previously decorated surfaces. |
| Pram Stores | Remove all vegetation on pram stores. Strip off existing roof and replace with a felt roofing system. Repair/Replace RWG where necessary. Repair facia boards, doors & frames. Install metal kick plates to the bottom of all shed doors. Brick Pointing/Repairs/Replace where necessary. Prepare & decorate all previously decorated surfaces - Timber/Metal surfaces. Repair DPC. |
| Landscaping Works | Take out and re-bed loose and un-even paving slabs. Replace where necessary. Re-align manhole covers & Inspection chambers + Re-flaunching where necessary. Car Parks - Patch repair areas with defects & repaint faded line markings. Repair/resurface foot paths where necessary. Renew flooring in playground. Cut back tree branches encroaching the buildings. The service provider (SP) should check if a Tree Preservation Order (TPO) is required before cutting back any tree branches. The SP should ensure residents need to be given adequate notice to move their cars to enable the car park repairs and should liaise with WCC to plan/sequence the tarmac works to avoid delays. |
| Below Ground Drainage | CCTV drainage survey required with which an agreement will be made between contractor and WCC establishing the extent of associated works required. The Contractor is to provide suggest proposals that would allow access to all main drain runs on the site to ascertain locations and condition. The contractor is to review the proposal to install/allow for rodding eyes at the down service connections between the rainwater pipes and the fall to the drain |
| Builders Work in Connection with the M&E Installations | Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by WCC. Provide recommendations for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), submit for review and further instruction by WCC – a Provisional Sum in relation to any such works should be included at PEP stage. Replace/ make good/ repair existing water tank bunds if required |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. Service provider is to maintain the system fully (PPMs checks and remedials) under this scheme budget during the Defects Liability Period (DLP) and not via the term contracts PPM inclusive regime. It is essential that all newly installed or worked on services under this scheme are maintained through the scheme and the DLP |
| Fire Safety | Ensure the works are fully compliant with all current regulatory requirements. All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Asbestos Management | Contractor to note that all live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the clients licence requirements and are deemed competent to undertake the required works. |
| Environmental Works | Each tenanted scheduled property (to be agreed with WCC) is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway in accordance with the specification noted below. In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Sustainability | Service provider to consider all possible measures to reduce carbon emissions from all properties: Floor & wall insulation where possible. Secondary glazing and additional draught proofing measures should be considered. Consultation with the residents is necessary as residents will need to be informed of the benefits of any environmental works within this project. |
| Other Potentially Hazardous Circumstances | Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: Lead Paint HAC Horse hair plaster Clay pot floors Calcium silicate brickwork RAAC planks Tesserae Vermiculite Other hazards that may be present: Fragile roof materials Unprotected roof lights Unprotected flat roofs Unprotected fall risks (shafts/ sumps) Confined spaces Insufficient safe access provision to plant and equipment Noise protection zones Open water |
| Planned Preventative Maintenance (PPM) of M&E Systems | The Service Provider is to be responsible for the maintenance of all mechanical and electrical systems for the duration of the contract. The Service Provider is to make a budget allowance based on the annual M&E PPM items and associated prices listed below. Please Note: Examples below are not an exhaustive list and are for example purposes only. Service Provider to notify WCC of any additional systems not allowed for below. Any agreed PPM to be undertaken by the Service Provider must be removed from the Estate’s incumbent maintenance contractor’s PPM schedule until the element is commissioned / the contract is completed. |
| H&S File & O&M Manual | Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This can include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging | Appoint an asset tagging company (Mitags or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Information regarding the existing condition of the building and associated ancillary areas has been provided in Appendix 2. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required | Work at height will be required to complete external brickwork/pointing repairs, concrete and coping stone repairs/replacement. The PC is to ensure that all work at height activities are risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will also be required into the residents’ properties to undertake inspections/repairs to the individual tenanted balconies, installation of Nuaire humidistat Cyfan fan in the kitchen & bathroom and Nuaire Flatmaster2000 PIV in the hallway. |
| Vertical Hung Slate Tiles | The service provider (SP) should inspect the conditions of the existing hanging tiles. Repair and replace damaged/missing hanging tiles where necessary. The SP should ensure that all tile replacement should be like for like. If further extensive works are required, the SP shall inform the WCC representative and advise of any additional works before commencing with the works. |
| Communal Walkways/Stairs | Repair mastic asphalt on balconies & stair landings where necessary. Replace handrail grip where necessary. Supply & install new stair nosing strips. Seal gaps between concrete stairs and brickwork. Flush through gullies. |
| Private Balcony Works | (Tenanted Properties only) The Service Provider is to inspect the condition of the private balconies including the asphalt and advice what works are required. All works are subject to WCC representative approval. There will be a provisional sum for these works. |
| Concrete/Brick Repairs | Extensive brickwork facing and pointing repairs where necessary on all external areas Inc. Main building/Raised planters/Boundary walls. Repair/Replace damaged coping stones. Extensive brickwork facing and pointing repairs where necessary on all external areas. Rebuild where necessary. Re-align brick steps to rear garden gates. Remove vegetation from brickwork. Clean brickwork. Concrete repairs to all elevations Inc walkways & stairwells. |
| Rainwater Goods | Test and undertake repairs and full cleaning of rainwater goods including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber Repairs | Joinery and resin repairs to all defective timber elements. Painting all previously painted timber surfaces, including strip and preparation where required. Bin store and pram shed repairs to include wholesale carpentry repairs where necessary. |
| Metal Work Repairs | Decorate all previously painted metalwork surfaces. Treat corrosion before re-decorating and strip where necessary. |
| External Decoration | Prepare & decorate all previously decorated surfaces (rendered/timber/metal surfaces). Including Main building/stairwells/walkways. Outbuildings and boundary walls. |
| Bin Stores | Strip off existing roofs and replace with a felt roofing system. Repair timber surfaces. Prepare & redecorate all previously decorated surfaces. |
| Pram Stores | Remove all vegetation on pram stores. Strip off existing roof and replace with a felt roofing system. Repair/Replace RWG where necessary. Repair facia boards, doors & frames. Install metal kick plates to the bottom of all shed doors. Brick Pointing/Repairs/Replace where necessary. Prepare & decorate all previously decorated surfaces - Timber/Metal surfaces. Repair DPC. |
| Landscaping Works | Take out and re-bed loose and un-even paving slabs. Replace where necessary. Re-align manhole covers & Inspection chambers + Re-flaunching where necessary. Car Parks - Patch repair areas with defects & repaint faded line markings. Repair/resurface foot paths where necessary. Renew flooring in playground. Cut back tree branches encroaching the buildings. The service provider (SP) should check if a Tree Preservation Order (TPO) is required before cutting back any tree branches. The SP should ensure residents need to be given adequate notice to move their cars to enable the car park repairs and should liaise with WCC to plan/sequence the tarmac works to avoid delays. |
| Below Ground Drainage | CCTV drainage survey required with which an agreement will be made between contractor and WCC establishing the extent of associated works required. The Contractor is to provide suggest proposals that would allow access to all main drain runs on the site to ascertain locations and condition. The contractor is to review the proposal to install/allow for rodding eyes at the down service connections between the rainwater pipes and the fall to the drain |
| Builders Work in Connection with the M&E Installations | Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by WCC. Provide recommendations for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), submit for review and further instruction by WCC – a Provisional Sum in relation to any such works should be included at PEP stage. Replace/ make good/ repair existing water tank bunds if required |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. Service provider is to maintain the system fully (PPMs checks and remedials) under this scheme budget during the Defects Liability Period (DLP) and not via the term contracts PPM inclusive regime. It is essential that all newly installed or worked on services under this scheme are maintained through the scheme and the DLP |
| Fire Safety | Ensure the works are fully compliant with all current regulatory requirements. All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Asbestos Management | Contractor to note that all live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the clients licence requirements and are deemed competent to undertake the required works. |
| Environmental Works | Each tenanted scheduled property (to be agreed with WCC) is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway in accordance with the specification noted below. In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Sustainability | Service provider to consider all possible measures to reduce carbon emissions from all properties: Floor & wall insulation where possible. Secondary glazing and additional draught proofing measures should be considered. Consultation with the residents is necessary as residents will need to be informed of the benefits of any environmental works within this project. |
| Other Potentially Hazardous Circumstances | Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: Lead Paint HAC Horse hair plaster Clay pot floors Calcium silicate brickwork RAAC planks Tesserae Vermiculite Other hazards that may be present: Fragile roof materials Unprotected roof lights Unprotected flat roofs Unprotected fall risks (shafts/ sumps) Confined spaces Insufficient safe access provision to plant and equipment Noise protection zones Open water |
| Planned Preventative Maintenance (PPM) of M&E Systems | The Service Provider is to be responsible for the maintenance of all mechanical and electrical systems for the duration of the contract. The Service Provider is to make a budget allowance based on the annual M&E PPM items and associated prices listed below. Please Note: Examples below are not an exhaustive list and are for example purposes only. Service Provider to notify WCC of any additional systems not allowed for below. Any agreed PPM to be undertaken by the Service Provider must be removed from the Estate’s incumbent maintenance contractor’s PPM schedule until the element is commissioned / the contract is completed. |
| H&S File & O&M Manual | Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This can include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging | Appoint an asset tagging company (Mitags or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Information regarding the existing condition of the building and associated ancillary areas has been provided in Appendix 2. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required | Work at height will be required to complete external brickwork/pointing repairs, concrete and coping stone repairs/replacement. The PC is to ensure that all work at height activities are risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will also be required into the residents’ properties to undertake inspections/repairs to the individual tenanted balconies, installation of Nuaire humidistat Cyfan fan in the kitchen & bathroom and Nuaire Flatmaster2000 PIV in the hallway. |
| Vertical Hung Slate Tiles | The service provider (SP) should inspect the conditions of the existing hanging tiles. Repair and replace damaged/missing hanging tiles where necessary. The SP should ensure that all tile replacement should be like for like. If further extensive works are required, the SP shall inform the WCC representative and advise of any additional works before commencing with the works. |
| Communal Walkways/Stairs | Repair mastic asphalt on balconies & stair landings where necessary. Replace handrail grip where necessary. Supply & install new stair nosing strips. Seal gaps between concrete stairs and brickwork. Flush through gullies. |
| Private Balcony Works | (Tenanted Properties only) The Service Provider is to inspect the condition of the private balconies including the asphalt and advice what works are required. All works are subject to WCC representative approval. There will be a provisional sum for these works. |
| Concrete/Brick Repairs | Extensive brickwork facing and pointing repairs where necessary on all external areas Inc. Main building/Raised planters/Boundary walls. Repair/Replace damaged coping stones. Extensive brickwork facing and pointing repairs where necessary on all external areas. Rebuild where necessary. Re-align brick steps to rear garden gates. Remove vegetation from brickwork. Clean brickwork. Concrete repairs to all elevations Inc walkways & stairwells. |
| Rainwater Goods | Test and undertake repairs and full cleaning of rainwater goods including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber Repairs | Joinery and resin repairs to all defective timber elements. Painting all previously painted timber surfaces, including strip and preparation where required. Bin store and pram shed repairs to include wholesale carpentry repairs where necessary. |
| Metal Work Repairs | Decorate all previously painted metalwork surfaces. Treat corrosion before re-decorating and strip where necessary. |
| External Decoration | Prepare & decorate all previously decorated surfaces (rendered/timber/metal surfaces). Including Main building/stairwells/walkways. Outbuildings and boundary walls. |
| Bin Stores | Strip off existing roofs and replace with a felt roofing system. Repair timber surfaces. Prepare & redecorate all previously decorated surfaces. |
| Pram Stores | Remove all vegetation on pram stores. Strip off existing roof and replace with a felt roofing system. Repair/Replace RWG where necessary. Repair facia boards, doors & frames. Install metal kick plates to the bottom of all shed doors. Brick Pointing/Repairs/Replace where necessary. Prepare & decorate all previously decorated surfaces - Timber/Metal surfaces. Repair DPC. |
| Landscaping Works | Take out and re-bed loose and un-even paving slabs. Replace where necessary. Re-align manhole covers & Inspection chambers + Re-flaunching where necessary. Car Parks - Patch repair areas with defects & repaint faded line markings. Repair/resurface foot paths where necessary. Renew flooring in playground. Cut back tree branches encroaching the buildings. The service provider (SP) should check if a Tree Preservation Order (TPO) is required before cutting back any tree branches. The SP should ensure residents need to be given adequate notice to move their cars to enable the car park repairs and should liaise with WCC to plan/sequence the tarmac works to avoid delays. |
| Below Ground Drainage | CCTV drainage survey required with which an agreement will be made between contractor and WCC establishing the extent of associated works required. The Contractor is to provide suggest proposals that would allow access to all main drain runs on the site to ascertain locations and condition. The contractor is to review the proposal to install/allow for rodding eyes at the down service connections between the rainwater pipes and the fall to the drain |
| Builders Work in Connection with the M&E Installations | Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by WCC. Provide recommendations for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), submit for review and further instruction by WCC – a Provisional Sum in relation to any such works should be included at PEP stage. Replace/ make good/ repair existing water tank bunds if required |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. Service provider is to maintain the system fully (PPMs checks and remedials) under this scheme budget during the Defects Liability Period (DLP) and not via the term contracts PPM inclusive regime. It is essential that all newly installed or worked on services under this scheme are maintained through the scheme and the DLP |
| Fire Safety | Ensure the works are fully compliant with all current regulatory requirements. All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Asbestos Management | Contractor to note that all live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the clients licence requirements and are deemed competent to undertake the required works. |
| Environmental Works | Each tenanted scheduled property (to be agreed with WCC) is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway in accordance with the specification noted below. In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Sustainability | Service provider to consider all possible measures to reduce carbon emissions from all properties: Floor & wall insulation where possible. Secondary glazing and additional draught proofing measures should be considered. Consultation with the residents is necessary as residents will need to be informed of the benefits of any environmental works within this project. |
| Other Potentially Hazardous Circumstances | Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: Lead Paint HAC Horse hair plaster Clay pot floors Calcium silicate brickwork RAAC planks Tesserae Vermiculite Other hazards that may be present: Fragile roof materials Unprotected roof lights Unprotected flat roofs Unprotected fall risks (shafts/ sumps) Confined spaces Insufficient safe access provision to plant and equipment Noise protection zones Open water |
| Planned Preventative Maintenance (PPM) of M&E Systems | The Service Provider is to be responsible for the maintenance of all mechanical and electrical systems for the duration of the contract. The Service Provider is to make a budget allowance based on the annual M&E PPM items and associated prices listed below. Please Note: Examples below are not an exhaustive list and are for example purposes only. Service Provider to notify WCC of any additional systems not allowed for below. Any agreed PPM to be undertaken by the Service Provider must be removed from the Estate’s incumbent maintenance contractor’s PPM schedule until the element is commissioned / the contract is completed. |
| H&S File & O&M Manual | Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This can include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging | Appoint an asset tagging company (Mitags or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Information regarding the existing condition of the building and associated ancillary areas has been provided in Appendix 2. The PD where appointed (or PC where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the PCI and inform the design process. The PC is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with WCC/WCCs Client Representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC/WCC in no worse a condition than at pre-commencement stage. |
| Access Required | Work at height will be required to complete external brickwork/pointing repairs, concrete and coping stone repairs/replacement. The PC is to ensure that all work at height activities are risk assessed and that the proposed method of access to facilitate the works is detailed in the CPP and fully costed in the PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined Provisional allowance within their PEP for each specific item/ area. Access will also be required into the residents’ properties to undertake inspections/repairs to the individual tenanted balconies, installation of Nuaire humidistat Cyfan fan in the kitchen & bathroom and Nuaire Flatmaster2000 PIV in the hallway. |
| Vertical Hung Slate Tiles | The service provider (SP) should inspect the conditions of the existing hanging tiles. Repair and replace damaged/missing hanging tiles where necessary. The SP should ensure that all tile replacement should be like for like. If further extensive works are required, the SP shall inform the WCC representative and advise of any additional works before commencing with the works. |
| Communal Walkways/Stairs | Repair mastic asphalt on balconies & stair landings where necessary. Replace handrail grip where necessary. Supply & install new stair nosing strips. Seal gaps between concrete stairs and brickwork. Flush through gullies. |
| Private Balcony Works | (Tenanted Properties only) The Service Provider is to inspect the condition of the private balconies including the asphalt and advice what works are required. All works are subject to WCC representative approval. There will be a provisional sum for these works. |
| Concrete/Brick Repairs | Extensive brickwork facing and pointing repairs where necessary on all external areas Inc. Main building/Raised planters/Boundary walls. Repair/Replace damaged coping stones. Extensive brickwork facing and pointing repairs where necessary on all external areas. Rebuild where necessary. Re-align brick steps to rear garden gates. Remove vegetation from brickwork. Clean brickwork. Concrete repairs to all elevations Inc walkways & stairwells. |
| Rainwater Goods | Test and undertake repairs and full cleaning of rainwater goods including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber Repairs | Joinery and resin repairs to all defective timber elements. Painting all previously painted timber surfaces, including strip and preparation where required. Bin store and pram shed repairs to include wholesale carpentry repairs where necessary. |
| Metal Work Repairs | Decorate all previously painted metalwork surfaces. Treat corrosion before re-decorating and strip where necessary. |
| External Decoration | Prepare & decorate all previously decorated surfaces (rendered/timber/metal surfaces). Including Main building/stairwells/walkways. Outbuildings and boundary walls. |
| Bin Stores | Strip off existing roofs and replace with a felt roofing system. Repair timber surfaces. Prepare & redecorate all previously decorated surfaces. |
| Pram Stores | Remove all vegetation on pram stores. Strip off existing roof and replace with a felt roofing system. Repair/Replace RWG where necessary. Repair facia boards, doors & frames. Install metal kick plates to the bottom of all shed doors. Brick Pointing/Repairs/Replace where necessary. Prepare & decorate all previously decorated surfaces - Timber/Metal surfaces. Repair DPC. |
| Landscaping Works | Take out and re-bed loose and un-even paving slabs. Replace where necessary. Re-align manhole covers & Inspection chambers + Re-flaunching where necessary. Car Parks - Patch repair areas with defects & repaint faded line markings. Repair/resurface foot paths where necessary. Renew flooring in playground. Cut back tree branches encroaching the buildings. The service provider (SP) should check if a Tree Preservation Order (TPO) is required before cutting back any tree branches. The SP should ensure residents need to be given adequate notice to move their cars to enable the car park repairs and should liaise with WCC to plan/sequence the tarmac works to avoid delays. |
| Below Ground Drainage | CCTV drainage survey required with which an agreement will be made between contractor and WCC establishing the extent of associated works required. The Contractor is to provide suggest proposals that would allow access to all main drain runs on the site to ascertain locations and condition. The contractor is to review the proposal to install/allow for rodding eyes at the down service connections between the rainwater pipes and the fall to the drain |
| Builders Work in Connection with the M&E Installations | Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by WCC. Provide recommendations for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), submit for review and further instruction by WCC – a Provisional Sum in relation to any such works should be included at PEP stage. Replace/ make good/ repair existing water tank bunds if required |
| Maintaining the Existing Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place. Service provider is to maintain the system fully (PPMs checks and remedials) under this scheme budget during the Defects Liability Period (DLP) and not via the term contracts PPM inclusive regime. It is essential that all newly installed or worked on services under this scheme are maintained through the scheme and the DLP |
| Fire Safety | Ensure the works are fully compliant with all current regulatory requirements. All passive fire protection and door installation works must be undertaken by a Competent Person. The term competent person shall mean a person or business who has demonstrated to a Third Party that they have the expertise, skills and commitment in the identification and installation of passive fire protection and fire door installation. All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Asbestos Management | Contractor to note that all live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the clients licence requirements and are deemed competent to undertake the required works. |
| Environmental Works | Each tenanted scheduled property (to be agreed with WCC) is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway in accordance with the specification noted below. In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Sustainability | Service provider to consider all possible measures to reduce carbon emissions from all properties: Floor & wall insulation where possible. Secondary glazing and additional draught proofing measures should be considered. Consultation with the residents is necessary as residents will need to be informed of the benefits of any environmental works within this project. |
| Other Potentially Hazardous Circumstances | Where held the Client has provided relevant information regarding the existing structure(s) and materials in the IPCI. The PD/PC is to inform the client if during the design stage, it becomes evident that there is the potential for other deleterious materials or hazards to be present and further inspection or testing is required. Other materials that may be present or that need considering include but are not limited to: Lead Paint HAC Horse hair plaster Clay pot floors Calcium silicate brickwork RAAC planks Tesserae Vermiculite Other hazards that may be present: Fragile roof materials Unprotected roof lights Unprotected flat roofs Unprotected fall risks (shafts/ sumps) Confined spaces Insufficient safe access provision to plant and equipment Noise protection zones Open water |
| Planned Preventative Maintenance (PPM) of M&E Systems | The Service Provider is to be responsible for the maintenance of all mechanical and electrical systems for the duration of the contract. The Service Provider is to make a budget allowance based on the annual M&E PPM items and associated prices listed below. Please Note: Examples below are not an exhaustive list and are for example purposes only. Service Provider to notify WCC of any additional systems not allowed for below. Any agreed PPM to be undertaken by the Service Provider must be removed from the Estate’s incumbent maintenance contractor’s PPM schedule until the element is commissioned / the contract is completed. |
| H&S File & O&M Manual | Create/provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This can include but is not limited to; A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works; As-built drawings, specifications, schematics, schedules etc. Manufacturers details, guarantees and warranties (as applicable) Details of risks and hazardous materials not eliminated through design Site Investigation Reports Statutory authority consents and approvals |
| Asset Tagging | Appoint an asset tagging company (Mitags or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the works are to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
Published: 16 March 2023
Last updated: 26 November 2024