Current status
Project status
1
Initial Stage
Deciding the scope of the works
Project status
2
Project design and approval
Finalising the project specification, budget and programme
Project status
3
Project status
4
Completion
End of work defects
Project details
You can read a summary of the scope of work here, or click on the block below for details of the planned work:
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
| Work Element | Description of Works |
|---|---|
| Condition Survey | Blocks: All The Service Provider is to acquaint themselves with the various condition surveys carried out to date on behalf of the Council and satisfy themselves that the contents provide all information necessary in order to inform and identify the full scope of works required. Should additional surveys be required the Service Provider is to identify these within their Project Execution Plan (PEP), together with estimated costs. A pre start condition survey must be carried out within all areas likely to be affected which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with the Council and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to the Council in no worse a condition than at pre-commencement stage. |
| Access Required | Blocks: All Generally, current internal maintenance access is via existing plantroom doors, hatches and the like. All external maintenance is carried out through MEWPs or full access scaffold where required. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals. 92-98 Hall Place – Service Provider to consider commercial units to the ground floor and access options to carry out external works to the Edgware Road side. |
| Access Hatches/Doors & ladders | Blocks: All Carry out Condition Survey/ review all current access doors/ hatch provisions, including any ladder access requirements. Provide proposals for the overhaul and/ or renewal and redecoration of all doors/ access hatches. Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner. Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan (PEP). |
| Roof Repairs | Make good all splits and defects to asphalt covering flat roofs and tank room roofs. Re-apply solar reflective paint to all mastic asphalt surfaces and renew pigeon spikes where missing/defective. Service Provider to refer to performance specification requirements. Devonshire House:To adhere to Part K Building Regulations, a roof edge protection system will be required to the flat roof area. Asbestos containment within the pitched roof void. No access to this area and ensure that roof covering is not disturbed. Fleming Court:Service Provider to install a central walkway protection system throughout (Kee Klamp or similar and approved). Hall Place:No access to the roofs from internal hatch. Service Provider to consider scaffold options to ensure safe access. |
| Roof Replacement | Cuthbert House:Renew roof coverings complete including upstands, lead flashings, outlets, grilles etc. An insurance backed guarantee for at least 20 year duration is to be provided for the installation. Include all main and secondary roofs and ancillary parapet walls and details. Using an approved contractor provide all associated works including all leadwork, new chases into brickwork, rendered and concrete upstands, counter-flashing, welted drip to external gutters, drip battens, parapet wall fixings, waterproofing works, new insulation etc.Service Provide to refer to performance specification requirements. |
| Photovoltaic Panels (PV) | Churchfield, Hethpool, Philip, Cuthbert & Crompton Houses:Service Provider to ensure PV panels are appropriately set aside during any roofing replacement/repair works required to the above roofs. |
| Pitched Roofs | Gilbert Sheldon & Devonshire Houses: Blocks have sections of pitched roof construction. The roof coverings are believed to be generally in a good condition but the service provider must identify required works through a condition survey arranged by the service provider and attended by the Council who will agree to scope of works. Anticipated that these works are likely to include: Replacement of damaged and/or missing components including (but not limited to) roof tiles, ridge/ hip tiles, SVP’s, SVP cowls/ guards.Inspection and minor repairs/ replacement of damaged roof timber components (structural and non-structural);Repairs to box gutter coverings;Repairs/ replacement to any damaged or missing flashings, soakers and the like, including repointing of same where necessary;Clean all roof coverings using proprietary techniques including removal of all algae, moss and the like. |
| Concrete/Brickwork Repairs | Brick/Concrete repairs to be undertaken where necessary – record keeping of location and extent of repairs undertaken to be supplied to the Council. Cleaning of Brickwork and Concrete Surfaces also.Concrete repairs to include exposed walkway areas and concrete structural columns at Cuthbert, Crompton and Hethpool House. Fleming Court:Hack off all render to boundary wall adjoining public park and carry out necessary brickwork repairs.Service Provider to note that there is a considerable amount of defaced bricks to Fleming Ct (Excess 60%). The Council only expect repairs to structurally unsound /defective brickwork. |
| Asphalt Repairs | Asphalt surface, upstand and detail repairs to communal walkways and tenanted balconies where required. Any deteriorated floor paint system applied to tenanted balconies to be replaced where necessary. |
| Exposed Walkways | Crompton, Cuthbert & Hethpool Houses: Service provider to renew the waterproof granular paint system.Please refer to performance specification requirements. |
| Communal Flooring | Repairs to existing non–covered flooring (including replacement of any components beyond repair) to ensure surfaces are safe, cleanable, maintainable and free of defects.Replacement of existing floor coverings including associated components to ensure flooring is safe, cleanable and maintainable.Gilbert Sheldon, Edward, Churchfield & Campbell Houses:Application of non-slip floor paint system to match existing where required. |
| Movement joints | Movement joints and mastic sealant works – rake out and replace with new where required. 11-26 Philip Court:To top floor communal walkway, insert new movement joint. Location to be detailed in pre-commencement survey. Cuthbert, Crompton & Hethpool Houses: Due to substantial length of walkways, new movement joints to be installed where necessary. |
| Glazing/Windows | Repairs and overhauls to all internal and external communal and individual property windows, panels and glazing, including fire resistant upgrades where necessary.Service Provider to carefully consider 11-26 Philip Court. Georgian wired glazing in place to create screening at entrance to walkways and canopy to top floor. Removal and renewal required. Extent of work to be agreed pre-commencement. Replacement of damaged/missing window ironmongery where required. |
| Surface water and below ground drainage | Test and undertake repairs and full cleaning of rainwater goods and below ground drainage systems including replacements of elements which are beyond repair. Test upon completion to ensure all rainwater goods systems are free of leaks and are discharging correctly. |
| Timber repairs | Joinery and resin repairs to all defective timber elements (including items such as window, panels and doors). Painting all previously painted timber surfaces, including strip and preparation where required.Tank room and storage shed repairs to include wholesale carpentry repairs where necessary. |
| Metalwork repairs | Decoration of all previously painted metalwork including external boundary treatments. To include full preparation (strip where necessary) and repairs and replacement of missing or defective elements.Bin chute hatches – Smoke seals to be upgraded to BS7386. If beyond repair, hatch to be replaced to fire rated cover. Installation of metal grilles to stone bedded building perimeter drainage outlets (Concerns as a trip hazard). |
| Block signage | Campbell House: Defective/missing letters on block name. New lettering required |
| External decorations | External decorations to all previously decorated surfaces. Including rainwater goods, bin storage rooms, storage sheds, railings and boundary walls. |
| Internal decoration | Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.Redecoration of all previously decorated internal surfaces.Class 0 performance to walls, ceilings and soffits including necessary preparations. |
| Environmental Works | Campbell, Churchfield, Crompton, Cuthbert, Fleming, Gilbert Sheldon, Hall Place, Hethpool & Philip Each tenanted scheduled property (to be agreed the Council is to have a Nuaire humidistat Cyfan fan installed in to both the kitchen and the bathroom (usually located in glazing) and a Nuaire Flatmaster2000 PIV in the hallway.In the event that a property has a suitable existing fan in either kitchen or bathroom or both then there is no need to replace the existing fan/fans. The contractor’s approved ventilation installer is required to undertake a survey in each property ahead of installing ventilation equipment to confirm suitability of property and any existing extract fans. |
| Electrical – Lighting | Blocks: 1-11 Philip Court, 11-26 Philip Court, Cuthbert House, Campbell House, Churchfield House, Crompton House, Hethpool House, Edward House, 72-90 Hall Place, 100-122 Hall Place Survey / review existing lighting systems and, where necessary, replace existing/ install new systems to comply with current regulatory requirements and CIBSE recommended levels (minimum illumination of 200lux in all plant room spaces required). The Lighting installation is to include emergency lighting provisions in accordance with BS 5266 Emergency Lighting requirements.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with the works undertaken. |
| Lateral Mains | Blocks: Cuthbert House, 72-98 Hall Place, 100-122 Hall Place, Hethpool House Survey/review existing lateral mains installation across the block and to all dwellings and landlords supplies. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation.Provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed.All new main cabling installed will be connected back to the incoming utility company’s earth bar.All labels and notices to be in conjunction with BS 7671 and BS EN 60073. Switchgear, sub main cables complete with BS 7671 17th edition and amendments indication of danger notices.All final outgoing cables to be a minimum of 2.5mm² copper stranded, table 6491B, LSF sheathed with the CPC with the same CSA as the phase conductor. The circuits are to have the cables in the distribution board numbered using Critchly cable markers, white with black numbers to identify the circuit. |
| Lateral Mains/Lighting & Door Entry Containment | Blocks: Campbell, Churchfield, Crompton, Cuthbert, Edward, 72-90 Hall Place, 92-98 Hall Place, 100-122 Hall Place, Hethpool, 11-26 Philip Court Provide new containment for the associated service which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. Note – containment to be sized as such that all existing cabling (not just door entry) can be relocated from old plastic conduit and mounted within new powder coated containment. |
| Lateral Mains/Lighting & Door Entry Containment Repairs | Blocks: 1 to 16 Gilbert Sheldon, 17 to 32 Gilbert Sheldon, 33 to 40 Gilbert Sheldon, 72-90 Hall Place, 92-98 Hall Place. 11-26 Philip Court Existing - Survey/review existing containment and renew/paint/repair where required. |
| Door Entry System | Blocks: 11-26 Philip Court Provide new door entry system as per the Council standard specification. The components shall be replaced in strict compliance with BS 7671 17th edition and amendments and in accordance with IEE regulations and all relevant legislation. |
| Work to BT Cables | Blocks: 1-16 Gilbert Sheldon, 33-40 Gilbert Sheldon, 1 to 10 Philip Court, 11-26 Philip Court, Cuthbert House, Churchfield House, Campbell House, Crompton House, Edward House & Hethpool House: Engage with BT to tidy and provide new containment which shall be metal powder coated. Installed in line with BS EN 50085-1:2005 and shall be suitably earthed. |
| Individual boiler flues | Blocks: 33-40 Gilbert Sheldon, 11-26 Philip Court, Cuthbert House, Crompton House, Hethpool House: Survey/review and identify existing boiler flues which need to be extended and extend where required. |
| Water Tanks | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Replace existing cold water storage tanks with new.The Service Provider is to ensure that there will be minimum down time and that residents will have cold water down service at all times. The Project Execution Plan needs to provide a detailed strategy for ensuring this requirement is adhered to.The contractor to review the size of each tank and reduce where possible to help with stagnation etc. |
| Pipework, valves & Fittings associated with the tank works | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House: Supply, install and connect all associated pipework, valves, fittings and overflow/ warning devices associated with water tank replacement.Provide valve charts and labelling associated with the works. |
| Water Treatment | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Water treatment, cleansing, power flushing and re-treatment of pipework systems throughout the whole system in accordance with CIBSE and BSRIA publications. |
| Thermal Insulation | Blocks: 1-10 Philip Court, 11-26 Philip Court, Churchfield House and Edward House Install new thermal insulation to all new water tanks and associated pipework, valves and fittings.Ensure all pipework is labelled with direction flow arrows. |
| Ductwork Cleaning | Blocks: Devonshire House Specialist ductwork cleaning company to clean the existing ductwork system and in accordance with CIBSE/BSRIA and HVAC TR19 publications. All ductwork to be cleaned including the branch ductwork from inside each flat.Post clean report to be provided to include photos of pre and post condition. |
| Communal Extract Fans | Blocks: Devonshire House Replace existing communal extract fans, silencers, local ductwork, dampers and controls within the plantroom.The contractor is to ensure that there will be minimum down time and shall always be provided with extract ventilation.Works to comply with the current regulations. Associated Power Supply: Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.Small Power (240V) provision (minimum 1no double switched socket outlet) is to be provided in reasonably ‘close proximity’, and ideally ‘within’, all plant room spaces for future maintenance and essential repair operations.Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations.Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring.Provide supplementary earth bonding to external metallic containment. |
| In flat ventilation works | Blocks: Devonshire House Clean local ductwork.Replace the grille and control damper.Install new/replace existing fire dampers. |
| Ductwork dampers & fittings | Blocks: Devonshire House Supply, install and connect all associated ductwork, dampers and fittings involved with replacing the fans. |
| Builders work in connection with the M&E installations | Blocks: All Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by the Council. Provide recommendations and for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by the Council – a Provisional Sum in relation to any such works should be included at Project Execution Plan (PEP) stage;Replace/ make good/ repair existing water tank bunds if required. |
| Maintaining the existing building services | Blocks: All Maintain the building services systems during the duration of the contract. |
| Fire Risk Assessment Works | Blocks: All Review all FRA reports and to ensure familiarisation with fire safety strategies for the properties in relation to all areas affected by the Works. Identify all works deemed necessary and associated with the works to ensure all fire safety requirements are met. Report findings with respect to recommendations to the Council for any additional work that may be deemed appropriate in regard to fire protection matters for consideration and further direction/instruction. Ensure the Works are fully compliant with all current regulatory requirements. Supply and install all necessary fire safety signage in accordance with the Council Fire Safety Signage Guide. Redecorate, as required, all previously painted surfaces with a paint system ensuring Class 0 protection. Where required, allow to seal all service protrusions, holes and voids between all compartmentation floors and walls in the block.All penetrations to be sealed using good quality proprietary, industry approved products suitable for the task. Note – All fire safety works are to be undertaken by an accredited third party of an appropriate ‘industry recognised’ body. A full report should be provided on completion of the works, to include photos of pre and post condition as part of the ‘Condition Survey’ element of works. |
| Fire Door Works | Blocks: All The service provider is to carry out fire doorset works as set out in the fire door schedule of works.Leasehold properties should be subject to written acceptance prior to manufacture. All fire doorsets installations are to be undertaken by an accredited third party installation company of an appropriate ‘industry-recognised’ body in accordance with the manufacturer’s instruction, industry recognised best practice and BS 8214. Gaps between the frame and aperture should be adequately filled with intumescent materials suitable for the task. A full report should be provided on completion of the works, to include photos of the installation process to each property. Note - Front entrance and communal doors to be replaced with purpose made pre-assembled FD30s rated doorsets independently tested and approved by a third-party assessment authority to BS476 providing a minimum 30-minute fire and smoke resistance with full and current certification. |
| Balcony Works | Communal:, Crompton, Cuthbert, Hethpool Houses: Allow for corrosion treatment and making good where required. Isolated replacement of Georgian wired glazed panels where cracked, replace putty/beading throughout.Repair steel frame fixings and dowels where necessary.Re-paint metal where exhibiting flaking Private: Campbell, Churchfield, Crompton, Cuthbert, Edward, Hethpool, Philip Replace the entire railing system with a modern handrail and balustrade system with either toughened glass or stainless steel balustrade panels providing a lower maintenance system. Given the volume of balconies of identical type a visually similar balcony system could be fabricated. Works to include repairs to building fabric. |
| Asbestos Management | Blocks: All Provide a full Refurbishment and Demolition Survey (R&D).Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works. NB the roof void at Devonshire House is contaminated and access is strictly controlled via a PTW system. |
| Other Potentially Hazardous Circumstances | Blocks: All In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of the works. Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination. |
| H&S File | Blocks: All Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to); A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by the Council.As-built drawings, specifications, schematics, schedules, valves charts, etc.Manufacturers details and warranties (as applicable). |
| Asset Tagging | Blocks: All Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with installation. The is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by the Council. |
Published: 15 March 2021
Last updated: 25 October 2024