Current status
Project status
1
Initial planning
Deciding the scope of the works.
Project status
2
Project design and approval
Finalising the project specification, budget and programme.
Project status
3
Project status
4
Completion
End of works and the defects period.
Project details
Click on the block below for details of the planned work.
| Work Element | Description of Works |
|---|---|
| Condition Surveys | The Principal Designer (PD) where appointed (or Principal Contractor where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the Pre-Construction Information (PCI) and inform the design process.The Principal Contractor (PC) is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with Westminster City Council (WCC) client representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC in no worse a condition than at pre-commencement stage. |
| Access Required | The Service Provider will need to acquaint themselves with the access arrangements available and provide a block-specific proposal to facilitate the works necessary. It is anticipated that this proposal will be optimised to provide the best value-for-money project-wide access proposals.Access will also be required into the residents’ properties to undertake some of the works elements described. All access proposals are to be identified and fully costed by the Service Provider within their PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined provisional allowance within their PEP for each specific item/ area. |
| Internal Decoration | “Make Good” all surfaces as required as part of the door upgrade and installation work. Where the area of repair is less than 20% of the whole painted area and the substrate is sound and without multiple paint layers or wallcoverings, then the application of water based, emulsion paint to the affected area will be sufficient. If the area of repair is greater than 20%, then the whole painted area must be covered using a suitable, class 0 certified product. |
| Builders Work in Connection With the Works | Carry out all builders work in connection with the works including subsequent making good of all disturbed finishes to a standard acceptable by WCC. Provide recommendations for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with the works areas), submit for review and further instruction by WCC – a Provisional Sum in relation to any such works should be included at Project Execution Plan stage (PEP). |
| Fire Safety Works | Carry out all relevant works identified and set out in the Fire Risk Assessment, which includes; General Fire Safety works arising from the latest Fire Risk Assessment including communal fire doors upgrades/replacements, flat entrance doors upgrades/replacements and the installation of Automatic Fire Detection (Bronwen Court only). Ensure the works are fully compliant with all current regulatory requirements. All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. |
| Fire Door Works | The service provider is to carry out fire doorset works to all communal doors as set out in the fire door schedule of works. This includes all service intake cupboard doors, service riser doors bin chute rooms doors and tenanted flat entrance doors. The service provider is to carry out a further fire door inspection to every private flat entrance door and secondary means of escape that opens onto the communal area and escape route. |
| Automatic Fire Detection (AFD) and Automatic Opening Vent | Applies to Bronwen Court Only.Grade A: LD2 coverage in the common areas and a heat alarm in each flat in the room/lobby opening onto the escape route (interlinked); The detection system should also be linked to an Automatic Opening Vent (AOV) as per the FRA in order to form part of the new smoke control system. AOV system to be installed in accordance with EN:12101.Service Provider to include all wiring, landlords power, main panel (if required), commissioning and BWIC. All Installations require a landlord’s electricity supply so that hardwired systems can be operated for AFD (Grade A-E) and for emergency lighting. |
| Electrical Power | Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations. Provide Electrical Installation Certificate (EIC) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring. Provide supplementary earth bonding to external metallic containment. |
| Maintain Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place |
| Asbestos Management | A copy of the existing management survey and any R&D surveys have been supplied in the IPCI in Appendix 1. Live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works.It is anticipated that additional asbestos surveys will be required for AFD install works into residents’ properties. This has been allowed for within the budget summary. Furthermore, consideration to be given to any works to the communal walls also to Bronwen Court. |
| Other Potentially Hazardous Circumstances | In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address. Other hazards that may be present or that need considering include but not are limited to: • Lead Paint• Dust• Ventilation of Solvents and Fumes• Noise• Other Hazardous Substances The service provider is not expected to come into contact with lead paint or any other hazardous materials/circumstances during this works but should this be the case the service provider is to highlight the issue for WCC to investigate. Should an issue arise the service provider is to recommend additional measures that may be deemed necessary to prevent re-contamination. |
| Planned Preventative Maintenance (PPM) of M&E systems | The Service Provider is to be responsible for the maintenance of all mechanical and electrical systems for the duration of the contract. The Service Provider is to make a budget allowance based on the annual M&E PPM items and associated prices listed below. Any agreed PPM to be undertaken by the Service Provider must be removed from the Estate’s incumbent maintenance contractor’s PPM schedule until the element is commissioned / the contract is completed.Element Price/AnnumDoor entry £ 600.00CCTV £ 125.00Emergency Lighting £ 350.00Fire Alarms £ 800.00Fire Extinguishers £ 25.00AOVs £ 125.00 |
| H&S File & O&M Manual | Provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This is to include but is not limited to;• A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;• As-built drawings, specifications, schematics, schedules etc.• Manufacturers details, guarantees and warranties (as applicable)• Details of risks and hazardous materials not eliminated through design• Site Investigation ReportsStatutory authority consents and approvals |
| Asset Tagging | Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new fire doorsets. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
| Work Element | Description of Works |
|---|---|
| Condition Surveys | The Principal Designer (PD) where appointed (or Principal Contractor where no PD duty holder is in place) is to inform the Client, where additional survey or inspections are required to develop the Pre-Construction Information (PCI) and inform the design process.The Principal Contractor (PC) is required to complete a pre-commencement condition survey within all areas likely to be affected by the works, which shall contain written and photographic evidence of the existing conditions. The PC is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with Westminster City Council (WCC) client representative and upon conclusion of the works the PC is to ensure the condition of any areas affected by the works are handed over to WCC in no worse a condition than at pre-commencement stage. |
| Access Required | The Service Provider will need to acquaint themselves with the access arrangements available and provide a block-specific proposal to facilitate the works necessary. It is anticipated that this proposal will be optimised to provide the best value-for-money project-wide access proposals.Access will also be required into the residents’ properties to undertake some of the works elements described. All access proposals are to be identified and fully costed by the Service Provider within their PEP. Should there be any reason that specific access arrangements cannot be fully evaluated and costed for then the Service Provider should identify these together with a defined provisional allowance within their PEP for each specific item/ area. |
| Internal Decoration | “Make Good” all surfaces as required as part of the door upgrade and installation work. Where the area of repair is less than 20% of the whole painted area and the substrate is sound and without multiple paint layers or wallcoverings, then the application of water based, emulsion paint to the affected area will be sufficient. If the area of repair is greater than 20%, then the whole painted area must be covered using a suitable, class 0 certified product. |
| Builders Work in Connection With the Works | Carry out all builders work in connection with the works including subsequent making good of all disturbed finishes to a standard acceptable by WCC. Provide recommendations for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with the works areas), submit for review and further instruction by WCC – a Provisional Sum in relation to any such works should be included at Project Execution Plan stage (PEP). |
| Fire Safety Works | Carry out all relevant works identified and set out in the Fire Risk Assessment, which includes; General Fire Safety works arising from the latest Fire Risk Assessment including communal fire doors upgrades/replacements, flat entrance doors upgrades/replacements and the installation of Automatic Fire Detection (Bronwen Court only). Ensure the works are fully compliant with all current regulatory requirements. All fire safety materials, doorsets and doors shall be Third Party certificated fire stopping products where Third Party shall mean a Certification body accredited by the United Kingdom Accreditation Service (UKAS). All products used shall be delivered with the relevant certification for inspection. |
| Fire Door Works | The service provider is to carry out fire doorset works to all communal doors as set out in the fire door schedule of works. This includes all service intake cupboard doors, service riser doors bin chute rooms doors and tenanted flat entrance doors. The service provider is to carry out a further fire door inspection to every private flat entrance door and secondary means of escape that opens onto the communal area and escape route. |
| Automatic Fire Detection (AFD) and Automatic Opening Vent | Applies to Bronwen Court Only.Grade A: LD2 coverage in the common areas and a heat alarm in each flat in the room/lobby opening onto the escape route (interlinked); The detection system should also be linked to an Automatic Opening Vent (AOV) as per the FRA in order to form part of the new smoke control system. AOV system to be installed in accordance with EN:12101.Service Provider to include all wiring, landlords power, main panel (if required), commissioning and BWIC. All Installations require a landlord’s electricity supply so that hardwired systems can be operated for AFD (Grade A-E) and for emergency lighting. |
| Electrical Power | Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations. Provide Electrical Installation Certificate (EIC) and all appropriate certification associated with The Works undertaken.Replace existing containment systems for both power and lighting wiring. Provide supplementary earth bonding to external metallic containment. |
| Maintain Building Services | Maintain the building services systems during the duration of the contract. Where services may not be functioning or operational for a period of time prior notice and resident notification shall take place |
| Asbestos Management | A copy of the existing management survey and any R&D surveys have been supplied in the IPCI in Appendix 1. Live asbestos information can be found on the Westminster City Council asbestos portal, Shine. The PD/PC is required to inform the client regarding the need to instruct any further R&D surveys as the design develops and the areas where intrusive works will be required are confirmed. The R&D survey will be instructed by the client through the asbestos management system and provided to the PD/PC as part of the PCI, to allow the CPP to be developed. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for completing removal or encapsulation of ACMs to enable The Works. The SP is to ensure that any subcontractor undertaking asbestos removal works as part of The Works, fulfils the client’s requirements outlined in the WCC process and procedure documents and are deemed competent to undertake the required works.It is anticipated that additional asbestos surveys will be required for AFD install works into residents’ properties. This has been allowed for within the budget summary. Furthermore, consideration to be given to any works to the communal walls also to Bronwen Court. |
| Other Potentially Hazardous Circumstances | In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address. Other hazards that may be present or that need considering include but not are limited to: • Lead Paint• Dust• Ventilation of Solvents and Fumes• Noise• Other Hazardous Substances The service provider is not expected to come into contact with lead paint or any other hazardous materials/circumstances during this works but should this be the case the service provider is to highlight the issue for WCC to investigate. Should an issue arise the service provider is to recommend additional measures that may be deemed necessary to prevent re-contamination. |
| Planned Preventative Maintenance (PPM) of M&E systems | The Service Provider is to be responsible for the maintenance of all mechanical and electrical systems for the duration of the contract. The Service Provider is to make a budget allowance based on the annual M&E PPM items and associated prices listed below. Any agreed PPM to be undertaken by the Service Provider must be removed from the Estate’s incumbent maintenance contractor’s PPM schedule until the element is commissioned / the contract is completed.Element Price/AnnumDoor entry £ 600.00CCTV £ 125.00Emergency Lighting £ 350.00Fire Alarms £ 800.00Fire Extinguishers £ 25.00AOVs £ 125.00 |
| H&S File & O&M Manual | Provide a new Health and Safety File and Operating & Maintenance manuals for the building and also for all systems associated with The Works. The file shall be in accordance with and as detailed within the Term Partnering Contract. This is to include but is not limited to;• A detailed future Planned Preventative Maintenance (PPM) programme/ regime associated with The Works;• As-built drawings, specifications, schematics, schedules etc.• Manufacturers details, guarantees and warranties (as applicable)• Details of risks and hazardous materials not eliminated through design• Site Investigation ReportsStatutory authority consents and approvals |
| Asset Tagging | Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new fire doorsets. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by WCC. |
Published: 4 March 2021
Last updated: 18 October 2024